Title: Database and Statistics Manager
Responsible To: Director of Grants, Quality Assurance, and Housing
Status: Full-time, Hourly, Non-Exempt
Manage the agency’s data, statistics, and reporting requirements using statistical models, Excel, and our HMIS Database.
- Manage Safehome’s HMIS Database:
- Serve as the agency’s primary database administrator.
- Train all new employees and interns on their specific roles within the database.
- Create and run statistically sound reports using the database for grant reporting requirements and program quality control.
- Act as the agency’s liaison with the HMIS Database Company. Attend relevant trainings conducted by the company.
- Manage Safehome’s data and statistics:
- Collect, organize, and analyze agency statistics from relevant program staff.
- Create monthly and quarterly statistics reports.
- Create an annual report highlighting agency accomplishments.
- Manage grant reporting requirements:
- Update the Grant Reports Matrix and work with the Director of Grants and Quality Assurance, grant funders, contractors, finance, and interns to ensure all grant reporting requirements are submitted in a timely and accurate manner.
- Act as subject matter expert and primary point of contact for HUD, ESG, CDBG, and United Way Grants.
- Continuously improve data tracking and reporting:
- Create new and innovative ways of ensuring accurate and timely data reporting.
- Build new reports that allow for more accurate and seamless workflow.
- Assist the Director of Grants, Quality Assurance, and Housing:
- Provide editing for grant proposals.
- Conduct research for prospective grants.
- Help provide direction or training for interns or contractors in the department.
- Assist with client survey compilation and analysis.
- Complete Quality Assurance Audits to ensure data is accurately reported.
- Maintain appropriate confidentiality for agency clients and donors, as well as for overall agency finances, personnel, and operations.
This job description is not intended to be all-inclusive. The employee will also perform other job-related duties as assigned. This organization reserves the right to change job duties as the need arises. The description does not constitute a written or implied contract of employment.
Knowledge, Skills, and Abilities
Must have a strong understanding of computers, databases, and statistical analysis. Must be organized, able to work alone, and able to work as part of a multidisciplinary team. Must have strong listening and communication skills. Experience working with grants, grant writing, and grant reporting is helpful. Experience editing the work of others is helpful. A background check is required.
A Bachelor’s Degree in Social Work, Sociology, Psychology, Database Management, Computer Science, Mathematics, English, or Communications is preferred. Experience in working with survivors of domestic violence is preferred.
The Agency’s policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.